I take your personal data seriously and hope to outline here how I intend to use your information, in order to comply with General Data Protection Regulation. If you have any questions about anything at all please do get in touch.
To make sure that I can communicate with you and know all of the required details for your wedding I store the following information. After your initial enquiry I hold on to:
· Your Names
· Date of Wedding
· Wedding Location
· Email Address
· Phone Number
· How you found me
If you choose to book with me for your photography then I also gather and store the following information, along with the data from your initial enquiry:
· Home Address (To post out your pictures!)
· Additional Information for your Wedding
· Additional Emergency Contact Information for your Wedding
· Information about other Wedding Vendors
After the event I store the following data, along with all the above data:
· Your pictures!
HOW I COLLECT DATA:
Your data will be collected either through your initial email to me, or through my contact forms on my website.
USE OF DATA:
The retained data will only be used in regards to your photography booking, and potentially to let you know about additional offers (prints, albums, etc). I may also contact you if a third party has requested your images, but I will only then pass on your images with your explicit consent.
Your personal data (email address, home address, phone number, emergency contact information, etc) will never be passed on to any third parties.
Some wedding blogs may love to feature your images, and may request some more information from you. The majority of the time this will be done through the blogs own questionnaires, but that data may occasionally come through me instead. All of that additional information will never be shared with anyone else but the third party that requested it in the first place. Again, this is all done with your explicit consent.
Currently I don’t have a mailing list, but if I do eventually start one you won’t be signed up automatically to this list. You would have to opt in.
Basic information may be passed on to Second Shooters, such as names and contact numbers, but data passed over will be very minimal. All Second Shooters I work with will also need to be GDPR compliant.
DURATION OF DATA USE:
Your initial enquiry will be held in my records for 12 months, and then if you choose to book with me your data will be stored and potentially used for 60 months.
Your data will all be stored on encrypted and password protected hard drives and computers. All data that is stored online (in my emails, back end software, etc) is locked behind a strong password. Any data on my phone is also password protected. Hard drives and computers are all stored behind locked doors unless out and about with me.
Any comments made on my blog are made publicly available, and you are wholly responsible for whatever information you choose to share.
My main marketing tool is my photography, so I love to share your images. I will share them on my social media profiles, in printed marketing, in competitions, and of course on my website.
Your images may also be shared with other GDPR compliant weddings blogs and wedding vendors, with your explicit permission.
I tend to confirm multiple times that you are OK with me sharing your images before I do, so you can be sure your images aren’t going to pop up anywhere unexpected!
Your Right to Confirmation: You are welcome to get in touch at any point to ask questions about how your data is handled and kept secure. I’m always happy to answer any queries that you may have.
Your Right to Access: You can request a report on all data of yours that I hold. This will be supplied as an electronic document.
Your Right to Rectification: You can also get in touch at any point to ask me to modify any of your stored data. In fact, I would really recommend doing so. If you have a change of address, phone number, etc please do let me know so I can keep my records up to date!
Your Right to Deletion: Under EU law you have the right to request to have your data deleted by me. If you wish to go ahead with this please just email me at firstname.lastname@example.org to ask me. I’ll be happy to provide proof of deletion afterwards. Bare in mind that this will also mean I have no backup copies of your images anymore, so please ensure you have reliable backups of your pictures stored elsewhere.
THIRD PARTY DATA USE:
As stated above your data may sometimes be shared with other third parties (Companies that I work with such as printers, my back end admin software, and wedding blogs/wedding suppliers). I ensure that all companies that I work with are also GDPR compliant, and will not use your data other than for it’s intended use. Your data will also only be passed on with your explicit consent.